Salesforce user licenses determine which features a user can access in the application. Every user must have an assigned user license. You can track all Salesforce license details from the company information page, which provides information about two major components: Organization Edition and User licenses. Let’s dive into a detailed understanding of these licenses.

Salesforce user licenses play a vital role in determining the accessibility of features for users in the Salesforce application. Assigning a user license to each user is essential. You can track the details of all Salesforce licenses from the company information page, which comprises Organization Edition and User licenses as its major components. Now, let’s explore these licenses in detail.

What Is Salesforce User Licenses?

Salesforce licenses determine the features users can access in the application. Assigning a user license to each user is essential for effective system utilization. To enhance functionality, businesses can assign permission-set licenses and feature licenses. Salesforce offers four types of licenses that cater to diverse user needs. Understanding these license types helps optimize the Salesforce experience.

You can view these licenses from the “Company Information” page. To see the active user licenses in Salesforce, go to Your Name > Setup > Company Profile > Company Information > User Licenses.

Types of Salesforce User licenses

Salesforce provides four distinct license types, which can be viewed on the “Company Information” page. These licenses, along with usage-based entitlements, enable users to access various features and functionalities. The types of Salesforce licenses are as follows:

1. User Licenses:

These licenses determine the level of accessible features for each user. Each user must have an assigned user license. User permissions for data access can be assigned through a profile and one or more permission sets. Within an organization, various standard user licenses are available, including:

Learn more about User Licenses here. You can assign the user licenses to user while creating user like below screen.

2. Permission Set Licenses:

These licenses grant users additional features not included in their assigned user license. Users can have multiple permission set licenses, accessing a wider range of functionalities. Out-of-the-Box (OOB) permission set licenses are also available, offering pre-configured sets of permissions.

3. Feature Licenses:

These licenses provide users with the privilege to access additional features not included in their base user license. Features may include specialized functionalities like Marketing Cloud or Service Cloud, expanding capabilities within the Salesforce platform. Multiple feature licenses can be assigned to users based on their needs and roles.

4. Usage-based Licenses:

These licenses provide limited resources for specific purposes on a periodic basis. They allow organizations to allocate and control the usage of certain features or functionalities based on predefined limits. For example, usage-based entitlements can determine the number of monthly logins allowed for users in a Partner Community, ensuring efficient access management. They can also establish record limits for users of Data.com lists, facilitating effective data management.

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